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Privacy

Data Protection

We, SCHUTZWERK GmbH, are responsible for this online offer and, as a provider of a teleservice, must inform you at the beginning of your visit to our online offer about the type, scope and purposes of the collection and use of personal data in a precise, transparent, understandable and easily accessible form in clear and simple language. The content of the information must be available to you at all times. We are therefore obliged to inform you which personal data is collected or used. Personal data is any information relating to an identified or identifiable natural person.

We attach great importance to the security of your data and compliance with data protection regulations. The collection, processing and use of personal data is subject to the provisions of the currently applicable European and national laws.

With the following privacy policy, we would like to show you how we handle your personal data and how you can contact us:

Contact

SCHUTZWERK GmbH
Pfarrer-Weiss-Weg 12
89077 Ulm
Germany
Commercial register no.: HRB 727391, Ulm Local Court
Managing directors: Jakob Pietzka, Michael Schäfer, Christoph Wolfert (authorized signatory)
Phone: +49 731 977191-0
E-mail: info@schutzwerk.com

You can reach our data protection officer with questions as follows:

Phone: +49 731 977191-0, E-Mail: datenschutz@schutzwerk.com
SCHUTZWERK GmbH, Pfarrer-Weiss-Weg 12, 89077 Ulm, Germany

A. General

For better comprehensibility, our data protection statement does not differentiate between the genders. In the interest of equal treatment, corresponding terms apply to both genders.

What the terms used, such as “personal data” or their “processing” mean, can be found in Article 4 of the EU General Data Protection Regulation (GDPR).

The personal data of users processed within the scope of this online offer includes inventory data (e.g. name and addresses of customers), contract data (e.g. services used, names of clerks, payment information), usage data (e.g. websites visited on our online offer, interest in our products) and content data (e.g. entries in the contact form).

“Users” here includes all categories of persons affected by the data processing. This includes, for example, our business partners, customers, interested parties and other visitors to our online offer.

B. Specific

Privacy policy

We guarantee that we will only collect, process, store and use your data in connection with the processing of your inquiries and for internal purposes as well as to provide services requested by you or to make content available.

Basis of data processing

We process users' personal data only in compliance with the relevant data protection regulations. The users' data is only processed if the following legal permissions exist:

  • in order to provide our contractual services (e.g. processing of orders) as well as online services * the processing is required by law
  • with your consent
  • on the basis of our legitimate interests (i.e. interest in the analysis, optimization and economic operation and security of our online offer within the meaning of Art. 6 para. 1 lit. f. GDPR, in particular in measuring reach, creating profiles for marketing purposes, and collecting access data and using third-party services).

We would like to show you where the above legal bases are regulated in the GDPR:

  • Processing for the fulfillment of our services and implementation of contractual measures: Art. 6 para. 1 lit. b. GDPR
  • Processing for the fulfillment of our legal obligations: Art. 6 para. 1 lit. c. GDPR
  • Processing for the protection of our legitimate interests: Art. 6 para. 1 lit. f. GDPR
  • Data transfer to third parties

Beyond that, no data is transmitted to third parties.

Data transfer to a third country or an international organization

Third countries are countries in which the GDPR is not directly applicable law. This basically includes all countries outside the EU or the European Economic Area.

There is no data transfer to a third country or an international organization without your consent or without a legal basis.

Storage period of your personal data

We adhere to the principles of data economy and data avoidance. This means that we only store the data you provide to us for as long as is necessary to fulfill the aforementioned purposes or as specified by the various storage periods provided for by law. If the respective purpose ceases to apply or after expiry of the corresponding periods, your data will be blocked or deleted routinely and in accordance with the statutory provisions.

We have created an internal concept to ensure this procedure.

Contacting us

If you contact us by e-mail, telephone, fax, etc., you agree to electronic communication. Personal data is collected when you contact us. Which data is collected in the case of a contact form can be seen from the respective contact form. Your data will be transmitted TLS-encrypted. The information you provide will be stored exclusively for the purpose of processing the request and for possible follow-up questions.

We would like to inform you about the legal basis for this:

  • Processing for the fulfillment of our services and implementation of contractual measures: Art. 6 para. 1 lit. b. GDPR
  • Processing for the protection of our legitimate interests: Art. 6 para. 1 lit. f. GDPR

We would like to point out that e-mails can be read or changed unauthorized and unnoticed during transmission. Please use encrypted and signed e-mails (S/MIME or OpenPGP) when transmitting content requiring protection. Furthermore, we would like to point out that we use software to filter unwanted e-mails (spam filter). The spam filter can reject e-mails if they have been falsely identified as spam by certain characteristics.

What rights do you have?

Right to information

You have the right to obtain information about your stored data free of charge. Upon request, we will inform you in writing, in accordance with applicable law, which of your personal data we have stored. This also includes the origin and recipients of your data as well as the purpose of the data processing.

Right to rectification

You have the right to have your data stored by us corrected if it is incorrect. In doing so, you can request a restriction of processing, e.g. if you dispute the accuracy of your personal data.

Right to block

Furthermore, you can have your data blocked. To ensure that a blocking of your data can be taken into account at any time, this data must be kept in a blocking file for control purposes.

Right to deletion

You can also request the deletion of your personal data, provided that there is no legal obligation to retain it. If such an obligation exists, we will block your data upon request. If the relevant legal requirements exist, we will also delete your personal data without a corresponding request on your part.

Right to data portability

You have the right to request that we provide the personal data you have transmitted to us in a format that allows it to be transferred to another entity.

Right of complaint to a supervisory authority

You have the option of submitting a complaint to one of the data protection supervisory authorities.

The State Commissioner for Data Protection and Freedom of Information Baden-Württemberg
Postal address: Postfach 10 29 32, 70025 Stuttgart, Germany
Home address: Königstraße 10a, 70173 Stuttgart, Germany
Phone: +49 711 615541-0
Fax: +49 711 615541-15
E-mail: poststelle@lfdi.bwl.de
Web: www.baden-wuerttemberg.datenschutz.de

You can open the complaint form of the via the following link: www.baden-wuerttemberg.datenschutz.de/ beschwerde/

Right of objection

You have the possibility at any time to revoke the use of your data for internal purposes with effect for the future. To do so, it is sufficient to send a corresponding e-mail to datenschutz@schutzwerk.com . However, such a revocation does not affect the lawfulness of the processing operations carried out by us up to that point. This does not affect data processing with regard to all other legal bases, such as the initiation of a contract (see above).

Protection of your personal data

We take contractual, organizational and technical security measures in accordance with the state of the art to ensure that the provisions of data protection laws are complied with and thus to protect the data processed by us against accidental or intentional manipulation, loss, destruction or against access by unauthorized persons.

The security measures include, in particular, the encrypted transmission of data between your browser and our server, the TLS 1.2 protocol is preferred and Cipher with Perfect Forward Secrecy (PFS) is used.

Your personal data is protected within the scope of the following points (excerpt):

a) Maintaining the confidentiality of your personal data. In order to maintain the confidentiality of your personal data stored with us, we have taken various measures to control access, access and access control.

b) Maintaining the integrity of your personal data. In order to maintain the integrity of your personal data stored with us, we have taken various measures to control disclosure and input.

c) Maintaining the availability of your personal data. In order to maintain the availability of your personal data stored with us, we have taken various measures for order and availability control.

The security measures in place are continuously improved in line with technological developments. Despite these precautions, due to the insecure nature of the Internet, we cannot guarantee the security of your data transmission to our online service. As a result, any data transmission from you to our online service is at your own risk.

Protection of minors

Personal information may only be provided to us by persons who have not yet reached the age of 16 with the express consent of their legal guardians. This data will be processed in accordance with this privacy policy.

Server log files

Every time you access our website, we automatically collect and store information in so-called server log files, which your browser automatically transmits to us. Incorrect (e.g. denied) accesses are also logged. The following data is collected:

Date and time of access

  • IP address of the requesting computer
  • Accessed URL
  • Access status (file transferred, file not found, etc.)
  • Transmitted user agent (e.g. browser type and version, operating system)
  • Transmitted referrer URL
  • A combination of this data with other data sources is not made.

The basis for data processing is Art. 6 para. 1 lit. f GDPR, which permits the processing of data for the fulfillment of a contract or pre-contractual measures.

Cookies

In our online offer, we exclusively use HTTP cookies (“cookies”). Cookies are small text files that are stored locally in the cache of your Internet browser. The cookies enable the recognition of the internet browser.

Control of cookies by the user

You can set all browsers to accept cookies only on request. Also, only cookies whose pages are currently being visited can be accepted by setting. All browsers offer functions that allow the selective deletion of cookies. The acceptance of cookies can also be generally switched off.

Lifetime of the cookies used

Cookies are managed by the web server of our online offer. This online offer uses:

Transient cookies/session cookies (one-time usage process)

Lifetime: Until the online offer is closed

Lifetime: 365 days

Disable or remove cookies (opt-out)

Each web browser offers options to restrict and delete cookies. For more information, visit the following websites:

Web analytics

We use the web analysis software Matomo ( matomo.org ), a software of the provider InnoCraft Ltd, 150 Willis St, 6011 Wellington, New Zealand, (“Matomo”), to collect and store data for marketing and optimization purposes. From this data, usage profiles are created under a pseudonym, cookies are used for this purpose. The data collected using Matomo technology (including your anonymized IP address) is transmitted to our server and stored for usage analysis purposes, which serves to optimize our online offering.

The information generated by the cookie in the pseudonymous user profile is not used to identify you personally and is not merged with personal data about the bearer of the pseudonym. If you do not agree with the storage and evaluation of this data from your visit to our online offer and would like to object for the future, you can prevent the use of cookies and thus the participation in tracking.

To do this, you can set your browser so that you are informed about the setting of cookies and decide individually about their acceptance or exclude the acceptance of cookies for certain cases or in general. If you do not accept cookies, the functionality of our online offer may be limited.

If you do not agree with the storage and evaluation of this data from your visit, then you can object to the storage and use at any time by mouse click below. In this case, a so-called opt-out cookie will be stored in your browser, which means that Matomo will not collect any session data. Please note that if you delete your cookies completely, the opt-out cookie will also be deleted and you may have to reactivate it.

Changes to our privacy policy

We reserve the right to occasionally adapt our privacy policy to ensure that it always complies with the current legal requirements or to implement changes to our services in the privacy policy. This could, for example, concern the introduction of new services. The new privacy policy will then apply to your next visit.

Trademark protection

Each company or brand name mentioned here is the property of the respective company. The mention of trademarks and names is for informational purposes only.

C. Russia-specific terms

For users who are residents of the Russian Federation, the following applies: The foregoing services of our Online Offer are not intended for citizens of the Russian Federation who are residents of Russia.

If you are a Russian citizen residing in Russia, you are hereby expressly informed that any personal information you provide to us through this Online Offer is solely at your own risk and responsibility. You further agree that you will not hold us responsible for any failure to comply with any laws of the Russian Federation.

Data protection information for applicants

We are pleased that you are interested in us and would like to apply or have already applied for a position in our company. We would like to provide you below with information on the processing of your personal data in connection with your application.

Protection of personal data

According to Art. 4 No. 1 of the European Data Protection Regulation (GDPR), your personal data includes all information that relates or can be related to your person, in particular by means of assignment to an identifier such as a name or to a number by which your person can be identified within the company.

Person responsible in the sense of data protection law and data protection officer

See section Contact

Purposes of collection and processing

SCHUTZWERK GmbH collects, processes and uses your personal data exclusively for the purpose of checking your suitability for a position advertised by our company and for carrying out the application procedure. Processing of your data for purposes other than those mentioned will only take place insofar as such processing is permissible pursuant to Art. 6 (4) GDPR and is compatible with the original purposes.

The primary legal basis for the processing of your personal data in this application procedure is Section 26 of the German Federal Data Protection Act (BDSG) in the version applicable as of 25.05.2018. According to this, the processing of data required in connection with the decision on the establishment of an employment relationship is permissible. Should the data be required for legal prosecution after the conclusion of the application process, if applicable, data processing may be carried out on the basis of the requirements of Art. 6 GDPR, in particular to safeguard legitimate interests pursuant to Art. 6 (1) lit. f) GDPR. Our interest then consists in the assertion or defense of claims.

The data will be passed on to the following recipients (or categories of recipients)

Your applicant data will be sifted by the HR department after receipt of your application. Suitable applications are then forwarded internally to the department managers for the respective open position. The further procedure is then coordinated. In principle, only those persons in the company have access to your data who require this for the proper conduct of our application process.

Data transfer to third countries or international organizations

We do not transfer data to third countries or international organizations, nor do we plan to do so.

Duration of storage

Data of applicants will be deleted after 6 months in case of rejection. In the event that you have agreed to further storage of your personal data with your consent, we will transfer your data to our applicant pool. There, the data will be deleted after two years. If you have been awarded a position as part of the application process, the data will be transferred from the applicant data system to our HR information system.

Your rights as a “data subject”

See section What rights do you have?

Data protection information for interested parties, customers and suppliers

We would like to provide you with the following information on the processing of your personal data in connection with the performance of contracts or the implementation of pre-contractual measures.

Protection of personal data

According to Art. 4 No. 1 of the European Data Protection Regulation (GDPR), your personal data includes all information that relates or can be related to your person, in particular by means of assignment to an identifier such as a name or to a number by which your person can be identified within the company.

Person responsible in the sense of data protection law and data protection officer

See section Contact

Purposes of collection and processing

SCHUTZWERK GmbH collects, processes and uses your personal data exclusively for the purposes of:

  • Collection of prospect data for the preparation of offers and acquisition of new customers.
  • Processing of inquiries from interested parties and customers
  • Processing of customer orders
  • Creation of a customer and supplier database
  • Use of customer data for marketing purposes
  • Statistical analysis of customer data
  • General business interest with all related secondary purposes

Processing of your data for purposes other than those mentioned above will only take place if such processing is permissible pursuant to Art. 6 (4) GDPR and is compatible with the original purposes.

The primary legal basis for the processing of your personal data is Art. 6 (1) lit. b) GDPR. The processing is necessary for the performance of a contract to which the data subject is a party or for the performance of pre-contractual measures. Your personal data will only be stored as long as knowledge of the data is necessary for the purposes for which it was collected or legal or contractual retention requirements must be observed.

The data will be passed on to the following recipients (or categories of recipients).

A transfer of your personal data to external data recipients does not take place and is not planned. Within our company, only those persons have access to your data who are responsible for prospect, customer and supplier management as well as for project implementation.

Duration of storage

See section Storage period of your personal data

Your rights as a “data subject”

See section What rights do you have?